Talk to the owner of a successful small business, and chances are he or she will tell you a key reason their company is thriving is great customer service. John Tschohl, an international service strategist and speaker who founded the Minneanpolis-based Service Quality Institute, says there are six basic principles of customer service that, if mastered, will put you on the road to success.
Feel good about yourself:
“We tend to live in a negative world and to think negatively,” says Tschohl. “It’s critical that you feel good about yourself, that you are confident, enthusiastic, and positive. Each of us is responsible for how we feel about ourselves. You must believe in yourself, concentrate on your strengths, and recognize the importance of your role. Use affirmations and visualization. Read books on self-improvement and strive to be the best you can be. See yourself as you can be, not as you are.”
Be courteous:
It takes no more time to be nice and polite than it does to be rude,” says Tschohl. “Every customer wants to feel important to you and your organization. Treat them with courtesy and respect. When you do, they will return to you time and time again.”
Give positive communication:
Says Tschohl: “Smile, call customers by name, and give specific, genuine, sincere, and timely feedback. When you communicate positively, you form a connection with the customer that says, ‘I am pleased that you patronize my organization, I value you, and I am here to ensure your needs are met.’“
Perform for the customer:
“Customers have the right to demand performance,” says Tschohl. “They aren’t interested in your problems and excuses; they want you to take care of them. You can be polite and courteous but, if you don’t do what you say you will do, you will not meet the standards of good customer service. If you say you’ll call a customer on Tuesday, do it. If you say you’ll ship the product on Friday, do it. Do what you say you will do—and do it with speed and accuracy. If you ship a product when you say you will, but you ship the wrong product, you’ve taken a giant step backward.”
Listen carefully:
Tschohl says: “Few employees do this well. If you don’t listen to what the customer is telling you, you cannot give that customer what he needs. Listen to the customer, then clarify what he has said by repeating it. For example: ‘Ted, let me repeat what you said so I’m sure I’m on the right track.’ Ask questions, get involved, and show that you
care.”
Learn and grow in your job:
“If a customer asks you to explain the difference between product A and product B, she’s asking you to provide more than the difference in price,” says Tschohl. “Study your organization’s products and services—as well as those of your competitors—so that you can provide your customers with the information they need to make a purchase decision.”